Record Format

Contents

20.1. The MARC Format for Cataloging Data.
20.2. Record Format for the MLA International Bibliography.
20.3. Record Format for ABC-CLIO.
20.4. Record Format for a Class IR Database.
20.5. The Dublin Core Record Format for Internal Metadata.
20.5.1. Dublin Core Qualifiers.
20.5.2. Dublin Core Example.
20.6 Other Metadata Schemas.
20.7. Our Examples.
20.7.1. A Book Index.
20.7.2. An Indexing and Abstracting Service.
20.7.3. A Full-Text Encyclopedia/Digital Library.
• 1

• 2 purpose of record formats

• 3 principles for design of record formats

20.1. The MARC Format for Cataloging Data.

• 4 definition of metadata

• 5 examples of MARC formats for books

• 6 fields in MARC formats

Fixed fields:

ID: record identifier (an RLIN field); the initial “DCLC” indicates that this record came from the Library of Congress.

RTYP: Record type (an RLIN field); c=cataloging data only.

ST: status of record in RLIN (an RLIN field); p=production record, fully indexed.

FRN: fuller record notification (an RLIN field); no longer used.

MS: MARC record status; c=corrected or revised.

EL: encoding level; blank=full level.

AD: add date; date the record was added to the database.

CC: cataloging category (an RLIN field); 9110=Anglo-American Cataloguing Rules, 2d edition (ACCR2), full level cataloging, full level of content designation (item in hand), Library of Congress MARC record.

BLT: bibliographic level and type; a=language material (type), m=monographic item (level).

DCF: descriptive cataloging form; a=AACR2.

CSC: cataloging source; blank=national bibliographic agency, such as the Library of Congress.

MOD: modified record; blank=not modified.

SNR: series numbering (an RLIN field); blank=not a series, or numbering not specified.

ATC: Analysis treatment codes (an RLIN field for analytics, i.e. parts of a larger document separately cataloged or indexed); blank=not applicable, not used

UD: update date.

CP: place of publication; nyu=New York State, United States.

L: language; eng=English.

INT: target audience (intellectual level); blank=unspecified.

GPC: government publication; blank=not a government publication.

BIO: biography; blank=not a biographical work.

FIC: literary form (fiction); 0=not fiction.

CON: nature of contents; b=bibliographies.

TOC: type of control (for archival materials).

PC: type of date [of publication]; s=single known/probable date.

PD: publication date(s).

REP: form of item (for reproductions); blank=not a reproduction.

CPI: conference publication; 0=not a conference publication.

FSI: festschrift; 0=not a festschrift.

ILC: illustrations; blank=no illustrations.

II: index; 1=index present.

Variable length fields:

010: Library of Congress Control Number (LCCN).

020: International Standard Book Number (ISBN), without the hyphens!

040: cataloging source; $c=transcribing agency; $d=modifying agency. In this record, all are DLC, the Library of Congress.

050 00: Library of Congress Classification notation; after the 3-digit tag are two “indicators”; the first 0=item in Library of Congress (LC); second 0=notation assigned by LC; the subfield code $b precedes the author number and date.

082 00: Dewey Decimal Classification (DDC) notation; first indicator 0=full edition of DDC used; second indicator 0=assigned by LC; subfield code $2 precedes the edition (20th edition of DDC).

100 1: main entry heading — personal name, for the primary author; the indicator 1=surname; subfield code $d precedes author’s birth date.

245 10: title statement; after the “/” and the subfield code $c comes the “statement of responsibility,” i.e., the author(s) and or other responsible parties; the first indicator 1=title access required; the second indicator 0=no initial article, so do not skip any characters in sorting or arranging this title (if the title began with “The,” this indicator would be 4=skip “the” plus the following space).

250: edition statement.

260: publication, distribution (imprint); the subfield code $b precedes the publisher; the subfield code $c precedes the date.

300: size (number of pages and height in centimeters); the subfield code $c precedes the height.

504: a note about the bibliography and index.

650 0: a subject heading; the first indicator is blank=no information about level of subject (primary vs. secondary); the second indicator is used for the source of the heading, in this case 0=Library of Congress Subject Headings.

• 7 MARC formats for authority records; for classification data

• 8 examples of MARC formats for name authorities

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• 10

• 11

• 12 MARC formats as digital communication formats

• 13

• 14 websites for MARC formats

20.2. Record Format for the MLA International Bibliography.

• 15 record formats for indexing and abstracting services versus MARC formats

• 16

• 17 record formats for literature

Figure 20.1. Record format for the MLA international bibliography and database . (Reprinted by permission of the Modern Language Association of America, (c) 1997.)

Figure 20.1. Record format for the MLA international bibliography and database (continued). (Reprinted by permission of the Modern Language Association of America, (c) 1997.)

• 19 fields in record formats for facets of literature

20.3. Record format for ABC-CLIO.

• 20

• 21 record formats for rotated term syntax

• 22

Figure 20.2. Record format for the American history and life database (ABC-Clio). (Reprinted by permission of ABC-CLIO, (c) 1980.)

20.4. Record Format for a Class IR Database.

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A. Administrative fields:

B. Documentary description fields:

C. Topical summary fields:

D. Topical descriptor fields:

E. Faceted indexing and classification fields:

F. Feature fields:

G. Alternative indexing method fields:

H. Citation fields:

20.5. The Dublin Core Record Format for Internal Metadata.

• 26

• 27 website for Dublin Core; metadata for Dublin Core website

• 28 purpose of Dublin Core

• 29 cataloging and indexing by document creators

• 30 metadata versus bibliographic records

• 31 core elements of Dublin Core

20.5.1. Dublin Core Qualifiers.

• 32

• 33

• 34

20.5.2. Dublin Core Example.

• 35 metadata records using Dublin Core by Joseph (Michael)

20.6. Other Metadata Schemas.

• 36 number of metadata schemas

• 37 isolation versus consensus in metadata schemas

• 38 interoperability among metadata schemas

• 39

• 40 standards for interoperability for metadata schemas

• 41 standards for interoperability for vocabulary data

• 42 Z39.50 standard for information retrieval protocols

• 43 examples of metadata schemas